Prior to moving in to the rental property, a list of all existing damages and necessary cleaning should be prepared and signed by both the landlord and the tenant. If either party is unavailable or unwilling to do this, an uninvolved third party should witness the inventory list and sign it. A copy should be provided to the missing landlord and/or tenant. Accurate documentation and photographs of individual rooms and specific items addressed should be kept for personal records.
Upon moving out, the tenant should make an appointment with the landlord to accompany the landlord on a tour of the premises to identify any damage or necessary cleaning. The tenant and the landlord should sign both copies of the list and keep a copy for their records.